FEDERAL AFFAIRS ADMINISTRATION.

LEGAL AUTHORITY

Act No. 77 of June 19, 1979, as amended, known as the Puerto Rico Federal Affairs Administration Act.

MISSION

Represents the Government of Puerto Rico, its dependencies and municipalities before the federal government, state and local governments and other private and public sector entities in the United States.

VISION

Advocate for Puerto Rico's interests at the federal level in Washington, D.C. and at the regional offices in New York.


ORGANIZATIONAL STRUCTURE

The Puerto Rico Federal Affairs Administration is comprised of the following organizational units:

  • Administration, Budget and Finances Division
  • Legislative Affairs Division
  • Communications and Public Relations Division
  • Federal Proposals Division
  • Inter-Governmental Division
  • Legal Affairs Division
  • Office of the Executive Director
  • Regional Offices


GEOGRAPHIC LOCATION

The Puerto Rico Federal Affairs Administration has a central office located at 1100 17th St, NW, Suite 800, Washington, DC and a regional office in New York City, NY.


PROGRAMMATIC STRUCTURE

POSITIONS FILLED

Authorized and Proposed Positions 2009 2010 2011 2012
Sept./08 Sept./09 Sept./10 Feb./11 Proj.

 

Total amount of positions 27 23 24 25 25

Data comes from the Agency's Certified Headcount Reports. Figures for Fiscal Year 2011-2012 were estimated during the budget formulation process.

PROGRAMS

Guidance in Federal Affairs

Program Description

Promotes relationships between the departments and agencies of the Government of Puerto Rico, federal initiatives and the United States Congress.


Objectives

  • Maintain effective communication with federal government program officials
  • Act as liaison between the needs of the Island and federal responses


Customers

Government of Puerto Rico's departments and agencies

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 10 10 12 12
Judges, Lawyers, and Legal Staff 0 2 2 2
Planning, Budget, Statistics, Auditing, and Finance 0 3 3 3
Public Relations and Communications 10 3 2 3
Maintenance and General Services Staff 1 3 3 3
Total, Positions 21 21 22 23

Service Collaboration and Guidance in Regional Offices

Program Description

Provides services, unifies the community and empowers Puertorricans that live in different regions of the United States by promoting the economic development of these communities through small business creation and development.

Objetive

  • Provide administrative and managerial support to programs and operational units so they can meet the goals established in the Strategic Plan


Customers

Puertorricans residing in the United States

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 3 1 1 1
Public Relations and Communications 3 0 0 0
Families and Community Services Staff 0 1 1 1
Total, Positions 6 2 2 2

Puerto Rico's Resident Commissioner, Representation Expenses

Program Description

Pays for expenses incurred by the Resident Commissioner that are not covered by contributions from the United States Congress.

FISCAL YEAR 2011-2012 ADOPTED BUDGET

The adopted consolidated budget for Fiscal Year 2011-2012 is $4,641,000. Funding includes: $4,538,000 from the Joint Resolution - General Fund and $103,000 from Special Appropriations - General Fund.

Operational Expenses reflect an increase of $73,000 in comparison with the funds allocated in Fiscal Year 2010-2011. This increase will be used to continue with Puerto Rico's Government initiatives aimed to attaining the well being of Puertorricans living in the United States.

The proposed budget will help the Administration identify new funding opportunities to continue efforts related to high priority work areas, for example: education, health, housing, transportation, energy and safety, in compliance with state agencies and federal programs standards.

Special Appropriations - General Fund will be used to pay for the interagency agreement with the Industrial Development Bank.



SUMMARY OF AVAILABLE RESOURCES

Consolidated Budget  (thousands $) 2009 2010 2011 2012

 

Program  
Operational Expenses Actual Actual Budget Adopted
Guidance in Federal Affairs 4,422 3,669 3,520 4,009
Puerto Rico's Resident Commissioner, Representation Expenses 371 292 403 380
Service Collaboration and Guidance in Regional Offices 745 482 645 252
Subtotal, Operational Expenses 5,538 4,443 4,568 4,641
Total, Program 5,538 4,443 4,568 4,641
 
Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 5,538 2,650 2,510 4,538
Special Appropriations - General Fund 0 0 0 103
Local Stabilization Fund 0 1,793 2,058 0
Subtotal, Operational Expenses 5,538 4,443 4,568 4,641
Total, Funding Sources 5,538 4,443 4,568 4,641
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 2,679 2,949 2,264 2,483
Rent and Utilities 84 61 120 63
Purchased Services 911 941 1,099 980
Donations, Subsidies, and Distributions 0 0 5 2
Transportation Expenses 162 137 129 121
Professional Services 1,485 107 658 643
Other Expenses 95 139 162 131
Non Distributed Allocations 0 0 100 172
Equipment Purchases 73 66 4 10
Office Supplies and other Materials 40 39 25 32
Advertising and Media Expenses 9 4 2 4
Subtotal, Operational Expenses 5,538 4,443 4,568 4,641
Total, Expense Category 5,538 4,443 4,568 4,641


Guidance in Federal Affairs

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 4,422 2,044 1,780 3,906
Local Stabilization Fund 0 1,625 1,740 0
Special Appropriations - General Fund 0 0 0 103
Subtotal, Operational Expenses 4,422 3,669 3,520 4,009
Total, Funding Sources 4,422 3,669 3,520 4,009
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 2,166 2,729 1,909 2,275
Rent and Utilities 38 42 68 43
Purchased Services 714 720 842 921
Donations, Subsidies, and Distributions 0 0 5 2
Transportation Expenses 101 102 97 96
Professional Services 1,317 0 494 486
Other Expenses 38 49 92 58
Non Distributed Allocations 0 0 0 103
Equipment Purchases 21 2 0 10
Office Supplies and other Materials 20 23 13 13
Advertising and Media Expenses 7 2 0 2
Subtotal, Operational Expenses 4,422 3,669 3,520 4,009
Total, Expense Category 4,422 3,669 3,520 4,009
 

Service Collaboration and Guidance in Regional Offices

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 745 314 327 252
Local Stabilization Fund 0 168 318 0
Subtotal, Operational Expenses 745 482 645 252
Total, Funding Sources 745 482 645 252
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 513 220 355 208
Rent and Utilities 41 2 42 3
Purchased Services 172 178 215 17
Transportation Expenses 11 14 24 17
Other Expenses 6 10 7 4
Equipment Purchases 0 57 0 0
Office Supplies and other Materials 2 1 2 3
Subtotal, Operational Expenses 745 482 645 252
Total, Expense Category 745 482 645 252
 

Puerto Rico's Resident Commissioner, Representation Expenses

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 371 292 403 380
Subtotal, Operational Expenses 371 292 403 380
Total, Funding Sources 371 292 403 380
 
Expense Category  
Operational Expenses  
Rent and Utilities 5 17 10 17
Purchased Services 25 43 42 42
Transportation Expenses 50 21 8 8
Professional Services 168 107 164 157
Other Expenses 51 80 63 69
Non Distributed Allocations 0 0 100 69
Equipment Purchases 52 7 4 0
Office Supplies and other Materials 18 15 10 16
Advertising and Media Expenses 2 2 2 2
Subtotal, Operational Expenses 371 292 403 380
Total, Expense Category 371 292 403 380