PUERTO RICO TRADE AND EXPORT COMPANY.


LEGAL AUTHORITY

Act No. 323 of December 28, 2003, as amended, known as the Puerto Rico Trade and Export Company Law created the Company as a public corporation and abscribed it to the Department of Commerce and Economic Development.


MISSION

Promote the development of commerce with an emphasis on small and medium enterprises and the export of Puerto Rican products and services.


VISION

Transform Puerto Rico into the center of foreign commerce in the Caribbean, Latin America and Hispanic niches.


ORGANIZATIONAL STRUCTURE

The Puerto Rico Trade and Export Company consist of the organizational units:

  • Finance and Operations
  • Business Development Services
  • Board of Directors
  • Legal Counseling Office
  • Internal Auditing Office
  • Office of Communications and Press
  • Executive Director's Office


GEOGRAPHIC LOCATION

The Puerto Rico Trade and Export Company is located at No. 159 Chardon Avenue on the third floor of the New San Juan Building in Hato Rey and has six regional offices in the following municipalities: Arecibo, Carolina, Ceiba, Mayaguez, Ponce and San Juan, and three regional distribution centers in the following municipalities: Guaynabo, Mayaguez and Ponce.

PROGRAMMATIC STRUCTURE


POSITIONS FILLED

Authorized and Proposed Positions 2009 2010 2011 2012
Sept./08 Sept./09 Sept./10 Feb./11 Proj.

 

Total amount of positions 175 166 165 154 154

Data comes from the Agency's Certified Headcount Reports. Figures for Fiscal Year 2011-2012 were estimated during the budget formulation process.

PROGRAMS

Business Development Center

Program Description

Provides integrated and individualized services and advice to potential entrepreneurs including analysis along the lines of financing, export and import, economic incentives, international marketing and continuing education. It has six Business Development Centers, one for each area of economic development.

Objectives

  • Provide services and assist potential small and medium entrepreneurs.
  • Provide guidance on how to establish and/or expand existing businesses.
  • Provide financing options at the state and federal level.
  • Assist in the generation of financial statements.
  • Provide guidance on how to correctly fill out financial documents to obtain financing or incentives available at state and federal level.

Customers

Business people, future entrepreneurs and exporters across the entire island.

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 43 43 40 40
Maintenance and General Services Staff 2 2 2 2
Total, Positions 45 45 42 42

Management and General Administration

Program Description

Provides services to all operational areas; manage human resources and fiscal matters; and oversees that funds allocated to the Agency are used correctly.

Objective

  • Organize, direct and supervise different Agency's activities with the intention of establishing guidelines and rules.
  • Prepare statistical and financial reports related.
  • Prepare reports and/or provide information requested by the OMB and other government dependencies.
  • Promote the programs and activities of the Company in the different communication media outlets.
  • Maintain an effective internal and external information system.
  • Comply with all regulations and executive orders applicable to human resources.
  • Participate and represent the Company at official government activities or in different associations in Puerto Rico.

Customers

Agency Personnel


Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 34 29 30 24
Judges, Lawyers, and Legal Staff 2 2 2 2
Other staff 15 15 17 12
Maintenance and General Services Staff 6 6 5 5
Information Systems 2 2 1 1
Total, Positions 59 54 55 44

Business Expansion and International Marketing

Program Description

Encourages and promotes the export activity of the Puerto Rican enterprises. Identify potential markets for products and services. Assist entrepreneurs in the development of an exportation plan, as well as offering them the basic tools to be prepared for international commerce. Conduct commercial missions in different countries so that local entrepreneurs may be able to export their products or services. Maintain a database of current and potential exporters.

Objectives

  • Defines public policy related to the export of goods and services through the Foreign Commerce Board.
  • Develop and implement a promotion plan for exporter entrepreneurs from different economic sectors to obtain effective results that contribute to the economic development of Puerto Rico.
  • Reestablish the Foreign Commerce Board.
  • Help transform the business of exportation into a continuous and permanent activity which contributes to the economic development of Puerto Rico.
  • Develop a database of exporter entrepreneurs to identify the sectors with the greatest potential of exportation.


Customers

Export companies and new entrepreneurs with the ability to export their goods and services.

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 6 6 4 4
Other staff 10 10 6 6
Total, Positions 16 16 10 10

Commercial Facilities

Program Description

Its is of vital importance for the Company, because it provides warehousing installations for the distribution of products, as well as commercial and entrepreneurial installations across the Island. It administers the warehouses and commercial installations strategically located in San Juan, Ponce and Mayaguez. In addition, it is the division responsible for administering FREE TRADE ZONE #61 which is located in the International Commerce Center.

Objectives

  • Expand and administer new free trade zones in all San Juan commercial center facilities.
  • Administer over 3,600,000 square feet of commercial warehouses in San Juan, of which 600,000 are part of Free Trade Zone Program.
  • Continue with the capital improvements plan in order to maintain the warehouses in optimum conditions.

Customers

Businesses in expansion that distribute their products around the Island and businesses with the potential for exportation which would be benefit from free trade zone for distribution on international markets.

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 19 19 19 19
Maintenance and General Services Staff 19 19 18 18
Total, Positions 38 38 37 37



Business Technology Innovation

Program Description

Administers the Cybernetics Center which prepares small and medium business merchants using a package of virtual assistance and training. The package of assistance includes: below market rent rate, salary incentives, accounting assessment, basic equipment and broad band connectivity.

Market Research and Economics

Program Description

Gathers, analyzes, organizes and interprets all quantitative information that may be necessary and that allows the Agency to analyze commercial activity in general. In addition, it evaluates viability studies to make recommendations on the placement of gasoline stations and shopping centers. It does this in accordance with Act No.171 of August 12, 2000, the Merchants and Businesses Registry Law.

Objetive

  • Conduct studies and research on economic commercial planning that includes the following: retail sales reports, the Merchants Registry, international commerce studies, shopping centers and gasoline stations.

Customers

Small and medium merchants

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 7 5 4 4
Other staff 5 3 5 5
Total, Positions 12 8 9 9

Incentive Programs and Strategic Alliances


Program Description

Provides the design, planning, training and evaluation for most of the entrepreneurship development programs operated through the Business Development Center System (CDN, Spanish acronym). It maintains a promotional program on available services and runs a service access line. This Program includes the following units and departments: Programs and Alliances Management, Service Promotions, Entrepreneurship and Exporters Resources Center and the Foreign Trade Entrepreneurship Development Institute.

Objectives

  • Provide information, counseling and training to our clients.
  • Establish courses to help identify potential markets for local enterprises.
  • Establish alliances with the agencies that offer the services to PYMES, habilitate our regional offices to offer services.
  • Establish partnerships with academic institutions and municipalities to provide courses in different regions.
  • Establish strategic alliances with cities in the United States with high Hispanic populations that allow access to that market to Puerto Rican businesses.


Customers

Future entrepreneurs and exporters, new businesses and growing businesses


Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 5 5 8 8
Other staff 0 0 4 4
Total, Positions 5 5 12 12

FISCAL YEAR 2011-2012 ADOPTED BUDGET

The adopted consolidated budget for Fiscal Year 2011-2012 is $19,023,000. The funding comes entirely from Revenues from Internal Sources. The funding includes $16,823,000 for Operational Expenses and $2,200,000 from Capital Improvements Fund.

Operational Expenses reflect an increase of $461,000 in comparison with the funding allocated for Fiscal Year 2010-2011. This funding is intended to strengthen the Company's operational expenses and will be used to promote services offered to commerce.


SUMMARY OF AVAILABLE RESOURCES

Consolidated Budget  (thousands $) 2009 2010 2011 2012

 

Program  
Operational Expenses Actual Actual Budget Adopted
Business Development Center 3,570 2,715 2,683 2,683
Business expansion and international marketing 1,004 1,185 1,321 1,321
Business Technology Innovation 69 0 0 0
Commercial Facilities 4,127 4,580 4,523 4,964
General Management and Administration 6,706 6,416 6,012 6,032
Incentive programs and strategic alliances 922 1,065 984 984
Market research and economics 852 890 839 839
Subtotal, Operational Expenses 17,250 16,851 16,362 16,823
 
Subsidies, Incentives and Donations
Business Development Center 1,000 1,000 1,000 0
General Management and Administration 12 12 0 0
Subtotal, Subsidies, Incentives and Donations 1,012 1,012 1,000 0
 
Capital Improvements
Commercial Facilities 8,964 5,130 9,859 1,950
General Management and Administration 0 0 550 250
Subtotal, Capital Improvements 8,964 5,130 10,409 2,200
Total, Program 27,226 22,993 27,771 19,023
 
Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 3,016 462 0 0
Revenues from Internal Sources 14,234 14,678 16,362 16,823
Local Stabilization Fund 0 1,711 0 0
Subtotal, Operational Expenses 17,250 16,851 16,362 16,823
 
Subsidies, Incentives and Donations  
Special Appropriations - General Fund 1,000 1,000 1,000 0
Revenues from Internal Sources 12 12 0 0
Subtotal, Subsidies, Incentives and Donations 1,012 1,012 1,000 0
 
Capital Improvements  
Loans & Bond Issuance 8,964 5,130 10,409 0
Revenues from Internal Sources 0 0 0 2,200
Subtotal, Capital Improvements 8,964 5,130 10,409 2,200
Total, Funding Sources 27,226 22,993 27,771 19,023
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 10,153 10,033 9,967 9,967
Rent and Utilities 1,528 1,624 1,575 1,575
Purchased Services 2,714 2,596 2,690 3,156
Donations, Subsidies, and Distributions 159 159 0 0
Transportation Expenses 262 262 160 160
Professional Services 1,410 1,165 935 930
Other Expenses 270 267 461 461
Equipment Purchases 187 183 36 36
Office Supplies and other Materials 192 187 163 163
Advertising and Media Expenses 375 375 375 375
Subtotal, Operational Expenses 17,250 16,851 16,362 16,823
 
Subsidies, Incentives and Donations  
Incentives and Subsidies for Services to Citizens 1,012 1,012 1,000 0
Subtotal, Subsidies, Incentives and Donations 1,012 1,012 1,000 0
 
Capital Improvements  
Capital Improvements Program 8,964 5,130 10,409 2,200
Subtotal, Capital Improvements 8,964 5,130 10,409 2,200
Total, Expense Category 27,226 22,993 27,771 19,023



SUMMARY OF RESOURCES BY PROGRAM

Business Development Center

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 1,468 239 0 0
Local Stabilization Fund 0 871 0 0
Revenues from Internal Sources 2,102 1,605 2,683 2,683
Subtotal, Operational Expenses 3,570 2,715 2,683 2,683
 
Subsidies, Incentives and Donations  
Special Appropriations - General Fund 1,000 1,000 1,000 0
Subtotal, Subsidies, Incentives and Donations 1,000 1,000 1,000 0
Total, Funding Sources 4,570 3,715 3,683 2,683
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 2,571 1,693 1,693 1,693
Rent and Utilities 80 220 262 262
Purchased Services 550 437 455 455
Transportation Expenses 62 62 45 45
Other Expenses 105 105 76 76
Equipment Purchases 62 58 14 14
Office Supplies and other Materials 65 65 63 63
Advertising and Media Expenses 75 75 75 75
Subtotal, Operational Expenses 3,570 2,715 2,683 2,683
 
Subsidies, Incentives and Donations  
Incentives and Subsidies for Services to Citizens 1,000 1,000 1,000 0
Subtotal, Subsidies, Incentives and Donations 1,000 1,000 1,000 0
Total, Expense Category 4,570 3,715 3,683 2,683
 


General Management and Administration

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 1,099 181 0 0
Local Stabilization Fund 0 664 0 0
Revenues from Internal Sources 5,607 5,571 6,012 6,032
Subtotal, Operational Expenses 6,706 6,416 6,012 6,032
 
Subsidies, Incentives and Donations  
Revenues from Internal Sources 12 12 0 0
Subtotal, Subsidies, Incentives and Donations 12 12 0 0
 
Capital Improvements  
Loans & Bond Issuance 0 0 550 0
Revenues from Internal Sources 0 0 0 250
Subtotal, Capital Improvements 0 0 550 250
Total, Funding Sources 6,718 6,428 6,562 6,282
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 4,091 4,013 4,013 4,013
Rent and Utilities 89 89 85 85
Purchased Services 794 785 787 787
Donations, Subsidies, and Distributions 59 59 0 0
Transportation Expenses 87 87 59 59
Professional Services 1,268 1,065 850 870
Other Expenses 99 99 80 80
Equipment Purchases 70 70 11 11
Office Supplies and other Materials 74 74 52 52
Advertising and Media Expenses 75 75 75 75
Subtotal, Operational Expenses 6,706 6,416 6,012 6,032
 
Subsidies, Incentives and Donations  
Incentives and Subsidies for Services to Citizens 12 12 0 0
Subtotal, Subsidies, Incentives and Donations 12 12 0 0
 
Capital Improvements  
Capital Improvements Program 0 0 550 250
Subtotal, Capital Improvements 0 0 550 250
Total, Expense Category 6,718 6,428 6,562 6,282
 

Business Expansion and International Marketing

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 0 6 0 0
Local Stabilization Fund 0 30 0 0
Revenues from Internal Sources 1,004 1,149 1,321 1,321
Subtotal, Operational Expenses 1,004 1,185 1,321 1,321
Total, Funding Sources 1,004 1,185 1,321 1,321
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 586 768 768 768
Rent and Utilities 88 88 83 83
Purchased Services 123 122 122 122
Donations, Subsidies, and Distributions 100 100 0 0
Transportation Expenses 8 8 6 6
Other Expenses 9 9 261 261
Equipment Purchases 7 7 1 1
Office Supplies and other Materials 8 8 5 5
Advertising and Media Expenses 75 75 75 75
Subtotal, Operational Expenses 1,004 1,185 1,321 1,321
Total, Expense Category 1,004 1,185 1,321 1,321
 

Commercial Facilities

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 23 3 0 0
Local Stabilization Fund 0 17 0 0
Revenues from Internal Sources 4,104 4,560 4,523 4,964
Subtotal, Operational Expenses 4,127 4,580 4,523 4,964
 
Capital Improvements  
Loans & Bond Issuance 8,964 5,130 9,859 0
Revenues from Internal Sources 0 0 0 1,950
Subtotal, Capital Improvements 8,964 5,130 9,859 1,950
Total, Funding Sources 13,091 9,710 14,382 6,914
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 1,806 2,291 2,291 2,291
Rent and Utilities 1,051 1,051 981 981
Purchased Services 940 950 1,019 1,485
Transportation Expenses 35 35 14 14
Professional Services 142 100 85 60
Other Expenses 27 27 22 22
Equipment Purchases 25 25 6 6
Office Supplies and other Materials 26 26 30 30
Advertising and Media Expenses 75 75 75 75
Subtotal, Operational Expenses 4,127 4,580 4,523 4,964
 
Capital Improvements  
Capital Improvements Program 8,964 5,130 9,859 1,950
Subtotal, Capital Improvements 8,964 5,130 9,859 1,950
Total, Expense Category 13,091 9,710 14,382 6,914
 

Business Technology Innovation

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Revenues from Internal Sources 69 0 0 0
Subtotal, Operational Expenses 69 0 0 0
Total, Funding Sources 69 0 0 0
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 55 0 0 0
Rent and Utilities 14 0 0 0
Subtotal, Operational Expenses 69 0 0 0
Total, Expense Category 69 0 0 0
 

Market Research and Economics

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 196 8 0 0
Local Stabilization Fund 0 37 0 0
Revenues from Internal Sources 656 845 839 839
Subtotal, Operational Expenses 852 890 839 839
Total, Funding Sources 852 890 839 839
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 607 647 613 613
Rent and Utilities 88 88 83 83
Purchased Services 123 121 123 123
Transportation Expenses 9 9 7 7
Other Expenses 9 9 8 8
Equipment Purchases 8 8 0 0
Office Supplies and other Materials 8 8 5 5
Subtotal, Operational Expenses 852 890 839 839
Total, Expense Category 852 890 839 839
 
Incentive Programs and Strategic Alliances

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 230 25 0 0
Local Stabilization Fund 0 92 0 0
Revenues from Internal Sources 692 948 984 984
Subtotal, Operational Expenses 922 1,065 984 984
Total, Funding Sources 922 1,065 984 984
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 437 621 589 589
Rent and Utilities 118 88 81 81
Purchased Services 184 181 184 184
Transportation Expenses 61 61 29 29
Other Expenses 21 18 14 14
Equipment Purchases 15 15 4 4
Office Supplies and other Materials 11 6 8 8
Advertising and Media Expenses 75 75 75 75
Subtotal, Operational Expenses 922 1,065 984 984
Total, Expense Category 922 1,065 984 984