PUBLIC BUILDINGS AUTHORITY.


LEGAL AUTHORITY

Act No. 56 of June 19, 1958, as amended, created the Public Building Authority as a corporate entity.

MISSION

Plan, design, auction, build and maintain the physical facilities of all agencies, and offer the best accommodation for the use and for the enjoyment of an excellent quality of life by the people of Puerto Rico.

VISION

Meet the needs of design, construction, remodeling, improvement, operation and maintenance of government structures using as reference the new public policy of social, economic and fiscal development, as well as the priorities of the customer.


ORGANIZATIONAL STRUCTURE

The Public Buildings Authority consists of the following organizational units:

  • Conservation and Maintenance Area
  • Project Development Area
  • Board of Directors
  • Administration Office
  • Office of Acquisition and Procurement of Goods and Services
  • Internal Audit Office
  • Comptroller's Office
  • Office of Human Resources and Labor Relations
  • Internal Security Office
  • Legal Services Office
  • Executive Director's Office
  • Information Systems Office


GEOGRAPHIC LOCATION

The Public Buildings Authority is located at Jos de Diego Avenue, Minillas Government Center, North Tower, 6 Floor in Santurce. It also has nine regional offices located in the following municipalities: Aguadilla, Arecibo, Bayamn, Caguas, Carolina, Humacao, Guayama, Mayaguez and Ponce.

PROGRAMMATIC STRUCTURE

* These programs are presented for the purpose of locating the resources for permanent improvements. However, the operational budget of the Agency focuses on the conservation and maintenance of physical structure programs, General Management and Administration, as well as Planning and Development of Permanent Improvements.

POSITIONS FILLED

Authorized and Proposed Positions 2009 2010 2011 2012
Sept./08 Sept./09 Sept./10 Feb./11 Proj.

 

Total amount of positions 1,545 1,375 1,305 1,317 1,305

Data comes from the Agency's Certified Headcount Reports. Figures for Fiscal Year 2011-2012 were estimated during the budget formulation process.

PROGRAMS

Maintenance and Conservation of Physical Structures

Program Description

Preserves and maintains 609 buildings built and managed by the Authority. Provides maintenance services to prevent deterioration and protects property from vandalism, by hiring security services. Also makes extraordinary repairs, evaluates services provided and provides financial coverage for real estate.

Objectives

  • Prevent the rapid deterioration of buildings and comply with the federal American with Disabilities Act (ADA) and the Clean Water Act.
  • Replace equipment and make extraordinary improvements to seven projects.

Statistical Data 2010 2011 2012

 

Customers served 0 15 27

Statistical data is information provided by the Agency during fiscal year 2011-2012 budget formulation process.

Customers

Department of Education, Department of Health, Puerto Rico Police, Courts Administration, Department of Justice, Corrections Administration and other government agencies.

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 289 639 594 594
Other Safety and Protection Staff 0 1 0 0
Maintenance and General Services Staff 1,024 528 526 526
Total, Positions 1,313 1,168 1,120 1,120

General Management and Administration

Program Description

Performs all administrative functions related to budget administration, purchasing and property control and carry out assessments of fiscal and operational activities of the Authority.

Objective

  • Automate internal communications to improve coordination and joint efforts of management.

Statistical Data 2010 2011 2012

 

Customers served 0 25 20

Statistical data is information provided by the Agency during fiscal year 2011-2012 budget formulation process.

Customers

Operational units and regional offices of the Authority

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 104 132 111 111
Planning, Budget, Statistics, Auditing, and Finance 5 25 24 24
Maintenance and General Services Staff 0 6 6 6
Total, Positions 109 163 141 141

Capital Improvement Planning and Development

Program Description

Defines and develops construction programs for schools, government centers, judicial centers, correctional institutions, family health centers, police headquarters and other special projects, according to the priorities set by the agencies, the availability of funds and public policy.

Objectives

  • Manage the Extraordinary Improvement and Equipment Replacement Program to maintain the conditions of the physical facilities at the lowest possible cost.
  • Evaluate and reschedule capital improvement projects using as a reference, the new policy of social, economic and physical development, and customer priorities.
  • Encourage citizen participation at auctions.
  • Involve municipalities in the planning, logistics and security of new construction projects.

Statistical Data 2010 2011 2012

 

Customers served 0 15 10

Statistical data is information provided by the Agency during fiscal year 2011-2012 budget formulation process.

Customers

Department of Education, Department of Health, Puerto Rico Police, Courts Administration, Department of Justice, Corrections Administration and other government agencies.

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 106 42 42 42
Planning, Budget, Statistics, Auditing, and Finance 15 2 2 2
Information Systems 2 0 0 0
Total, Positions 123 44 44 44



FISCAL YEAR 2011-2012 ADOPTED BUDGET

The adopted consolidated budget for fiscal year 2011-2012 is $ 115,521,000. The funds include $6,000,000 form Special Appropriation-General Fund and $ 109,521,000 of Other Income.

Operational Expenses reflect an increase of $ 23,998,000, compared with the resources allocated for fiscal year 2010-2011. This increase will enable the Authority to fulfill its programmatic and operational commitments.

Revenues from Internal Sources are generated from rent of facilities built by the Public Building Authority for government agencies. In addition, $3,523,000 are included for permanent improvement projects.



SUMMARY OF AVAILABLE RESOURCES

Consolidated Budget  (thousands $) 2009 2010 2011 2012

 

Program  
Operational Expenses Actual Actual Budget Adopted
Capital Improvement Planning and Development 7,521 37,092 29,920 2,613
General Management and Administration 4,231 9,517 9,020 34,160
Maintenance and Conservation og Physical Structures 37,937 53,391 49,060 75,225
Subtotal, Operational Expenses 49,689 100,000 88,000 111,998
 
Capital Improvements
Capital Improvement Planning and Development 0 0 18,273 3,461
Construction of Courts facilities 0 908 0 0
Construction of Education and Culture facilities 36,866 74,821 0 0
Construction of Police facilities 600 858 0 0
Construction of Prevention and Emergency Help facilities 0 1,252 0 62
Government Centers Construction 0 1,974 0 0
Subtotal, Capital Improvements 37,466 79,813 18,273 3,523
Total, Program 87,155 179,813 106,273 115,521
 
Funding Sources  
Operational Expenses  
Special Appropriations - General Fund 0 0 6,000 6,000
Revenues from Internal Sources 49,689 100,000 82,000 105,998
Subtotal, Operational Expenses 49,689 100,000 88,000 111,998
 
Capital Improvements  
Loans & Bond Issuance 37,466 79,776 0 0
Other Income 0 37 0 0
Revenues from Internal Sources 0 0 18,273 3,523
Subtotal, Capital Improvements 37,466 79,813 18,273 3,523
Total, Funding Sources 87,155 179,813 106,273 115,521
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 49,689 96,828 84,828 81,297
Rent and Utilities 0 270 270 15,000
Purchased Services 0 0 0 2,042
Donations, Subsidies, and Distributions 0 135 135 0
Transportation Expenses 0 212 212 950
Professional Services 0 0 0 4,538
Other Expenses 0 1,974 1,974 8,155
Equipment Purchases 0 100 100 1
Office Supplies and other Materials 0 469 469 3
Advertising and Media Expenses 0 12 12 12
Subtotal, Operational Expenses 49,689 100,000 88,000 111,998
 
Capital Improvements  
Capital Improvements Program 37,466 79,813 18,273 3,523
Subtotal, Capital Improvements 37,466 79,813 18,273 3,523
Total, Expense Category 87,155 179,813 106,273 115,521



SUMMARY OF RESOURCES BY PROGRAM

Maintenance and Conservation og Physical Structures

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Revenues from Internal Sources 37,937 53,391 43,060 69,225
Special Appropriations - General Fund 0 0 6,000 6,000
Subtotal, Operational Expenses 37,937 53,391 49,060 75,225
Total, Funding Sources 37,937 53,391 49,060 75,225
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 37,937 53,391 49,060 58,325
Rent and Utilities 0 0 0 13,500
Purchased Services 0 0 0 2,001
Transportation Expenses 0 0 0 665
Other Expenses 0 0 0 731
Office Supplies and other Materials 0 0 0 3
Subtotal, Operational Expenses 37,937 53,391 49,060 75,225
Total, Expense Category 37,937 53,391 49,060 75,225
 

Government Centers Construction

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Capital Improvements  
Loans & Bond Issuance 0 1,974 0 0
Subtotal, Capital Improvements 0 1,974 0 0
Total, Funding Sources 0 1,974 0 0
 
Expense Category  
Capital Improvements  
Capital Improvements Program 0 1,974 0 0
Subtotal, Capital Improvements 0 1,974 0 0
Total, Expense Category 0 1,974 0 0
 

Construction of Education and Culture facilities

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Capital Improvements  
Loans & Bond Issuance 36,866 74,784 0 0
Other Income 0 37 0 0
Subtotal, Capital Improvements 36,866 74,821 0 0
Total, Funding Sources 36,866 74,821 0 0
 
Expense Category  
Capital Improvements  
Capital Improvements Program 36,866 74,821 0 0
Subtotal, Capital Improvements 36,866 74,821 0 0
Total, Expense Category 36,866 74,821 0 0
 


Construction of Courts facilities

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Capital Improvements  
Loans & Bond Issuance 0 908 0 0
Subtotal, Capital Improvements 0 908 0 0
Total, Funding Sources 0 908 0 0
 
Expense Category  
Capital Improvements  
Capital Improvements Program 0 908 0 0
Subtotal, Capital Improvements 0 908 0 0
Total, Expense Category 0 908 0 0
 
Construction of Police facilities


Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Capital Improvements  
Loans & Bond Issuance 600 858 0 0
Subtotal, Capital Improvements 600 858 0 0
Total, Funding Sources 600 858 0 0
 
Expense Category  
Capital Improvements  
Capital Improvements Program 600 858 0 0
Subtotal, Capital Improvements 600 858 0 0
Total, Expense Category 600 858 0 0
 




Construction of Prevention and Emergency Help facilities

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Capital Improvements  
Loans & Bond Issuance 0 1,252 0 0
Revenues from Internal Sources 0 0 0 62
Subtotal, Capital Improvements 0 1,252 0 62
Total, Funding Sources 0 1,252 0 62
 
Expense Category  
Capital Improvements  
Capital Improvements Program 0 1,252 0 62
Subtotal, Capital Improvements 0 1,252 0 62
Total, Expense Category 0 1,252 0 62
 

General Management and Administration

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Revenues from Internal Sources 4,231 9,517 9,020 34,160
Subtotal, Operational Expenses 4,231 9,517 9,020 34,160
Total, Funding Sources 4,231 9,517 9,020 34,160
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 4,231 7,236 6,739 20,602
Rent and Utilities 0 93 93 1,500
Donations, Subsidies, and Distributions 0 55 55 0
Transportation Expenses 0 76 76 95
Professional Services 0 0 0 4,538
Other Expenses 0 1,774 1,774 7,424
Equipment Purchases 0 100 100 1
Office Supplies and other Materials 0 171 171 0
Advertising and Media Expenses 0 12 12 0
Subtotal, Operational Expenses 4,231 9,517 9,020 34,160
Total, Expense Category 4,231 9,517 9,020 34,160
 



Capital Improvement Planning and Development

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Revenues from Internal Sources 7,521 37,092 29,920 2,613
Subtotal, Operational Expenses 7,521 37,092 29,920 2,613
 
Capital Improvements  
Revenues from Internal Sources 0 0 18,273 3,461
Subtotal, Capital Improvements 0 0 18,273 3,461
Total, Funding Sources 7,521 37,092 48,193 6,074
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 7,521 36,201 29,029 2,370
Rent and Utilities 0 177 177 0
Purchased Services 0 0 0 41
Donations, Subsidies, and Distributions 0 80 80 0
Transportation Expenses 0 136 136 190
Other Expenses 0 200 200 0
Office Supplies and other Materials 0 298 298 0
Advertising and Media Expenses 0 0 0 12
Subtotal, Operational Expenses 7,521 37,092 29,920 2,613
 
Capital Improvements  
Capital Improvements Program 0 0 18,273 3,461
Subtotal, Capital Improvements 0 0 18,273 3,461
Total, Expense Category 7,521 37,092 48,193 6,074