FAMILIES AND CHILDREN ADMINISTRATION.


LEGAL AUTHORITY

The Reorganization Plan No. 1 of July 28, 1995 , as amended, created the Families and Children Administration as a programmatic and operational component of the Department of the Family.

MISSION

Promote, sustain and offer the services needed to support the efforts of individuals, families and communities so they can contribute to their own development and can participate of society in a fair and equitable manner.

VISION

Become the leading agency by providing quick and sensible services to families and communities with human, financial and technological resources so they can achieve social justice.


ORGANIZATIONAL STRUCTURE

The Families and Children Administration is comprised of the following organizational units:

  • Administration Office
  • Elderly and Disabled People Services Auxiliary Administration
  • Family and Community Preservation and Strengthening Auxiliary Administration
  • Foster Care and Adoption Auxiliary Administration
  • Human Resources and Organizational Development
  • Information Systems
  • Legal Office
  • Office of the Administrator
  • Planning, Evaluation and Development Office
  • Prevention Services in the Community Auxiliary Administration
  • Social Protection Auxiliary Administration

GEOGRAPHIC LOCATION

The Families and Children Administration is located at Num. 58 the Sevilla Plaza Building, on Sevilla Street in Hato Rey. It has offices in the Department of the Family's regional locations at the following municipalities: Aguadilla, Arecibo, Bayamon, Caguas, Carolina, Humacao, Mayagez, Ponce and San Juan and 103 local offices throughout the Island.

PROGRAMMATIC STRUCTURE

POSITIONS FILLED

Authorized and Proposed Positions 2009 2010 2011 2012
Sept./08 Sept./09 Sept./10 Feb./11 Proj.

 

Total amount of positions 4,179 3,713 3,140 2,988 2,988

Data comes from the Agency's Certified Headcount Reports. Figures for Fiscal Year 2011-2012 were estimated during the budget formulation process.

PROGRAMS

9-1-1 Emergency Service / Child Abuse Line

Program Description

Dedicated number, used to report any type of abuse, provides services to minors, elders and disabled adult in cases of mistreatment, negligence, institutional mistreatment or institutional negligence. It operates 24/day, 365 days/year. The number is also used for referring cases to the Social Emergencies Intervention Centers (PES, Spanish acronym). Each referral is assigned a priority and classified as an emergency. Once an investigation is conducted, social workers implement the necessary protective measures, for example: request for custody by the courts, medical evaluations and family placements or temporary shelters for affected minors, elders and disabled adults.

Objectives

  • Provides protective services, through referrals, to anyone facing abusive or negligent situations.
  • Provides protective services to citizens who request help in emergency situations.

Statistical Data 2010 2011 2012

 

Customers served 434,729 434,729 434,729

The statistical data was provided by the Agency during the Fiscal Year 2011-2012 budget formulation process.

Customers

Minors who are victims of abuse and negligence, parents that engage in the abuse of minors, women with problems of domestic violence, elderly and disabled adults victims of abuse or neglect

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 19 19 1 0
Judges, Lawyers, and Legal Staff 1 0 0 0
Other staff 59 61 58 57
Planning, Budget, Statistics, Auditing, and Finance 2 2 0 0
Maintenance and General Services Staff 134 124 106 104
Families and Community Services Staff 281 250 236 233
Information Systems 1 1 0 0
Total, Positions 497 457 401 394


Services to Families with Children

Program Description

Guarantees the safety, stability and well being of: minors who are victims of intra-family and institutional abuse, women who are victims of domestic violence and families with children that demonstrate social, emotional, multiple conditions or double diagnosis problems by promoting the unification of families and by offering protection and safekeeping.

Objective

  • Intervene when family members are subject to violent acts or show any signs of dysfunction.

Statistical Data 2010 2011 2012

 

Children benefit from parents school 5,800 5,800 5,800
Children placed outside their home 7,200 7,000 7,000
Community educational activities 3,000 3,000 3,000
Family peace promoter module 480 266 0
Multidisciplinary workshops 1,400 700 0
Parents participating in the school for parents 1,650 1,650 1,650
Psycho educative workshops for parents and children 1,650 1,650 600
Technical trainings 20 20 20
Workshops working for family peace 3,500 1,362 0

The statistical data was provided by the Agency during the Fiscal Year 2011-2012 budget formulation process.


Customers

Families of children with different conditions; minors who are adoption candidates and minors following an economic independence and/or emancipation plan


Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 466 431 254 230
Judges, Lawyers, and Legal Staff 52 46 5 6
Other staff 282 261 251 237
Food Services Staff 14 7 4 1
Planning, Budget, Statistics, Auditing, and Finance 63 60 10 18
Education and Recreational Services Professionals 5 3 1 1
Public Relations and Communications 1 0 0 0
Maintenance and General Services Staff 350 204 112 101
Families and Community Services Staff 1,945 1,788 1,743 1,635
Health Services 29 19 9 10
Information Systems 2 3 0 1
Total, Positions 3,209 2,822 2,389 2,240


Integrated services to Communities

Program Description

This program develops activities and projects intended to improve the quality of life in communities and in public housing. It manages and assigns federal funds to eligible entities that offer services and programs developed to promote self-sufficiency in the individuals and families living below the poverty line and works to diminish causes of poverty. It distributes Nutrition funds to improve eating habits and the quality of life of elders and homeless people.

Objectives

  • Promote and encourage child rearing skills and peaceful coexistence in adult participants.
  • Encourage self-sufficiency to improve the quality of life of low income families and communities.

Statistical Data 2010 2011 2012

 

Customers served 67,000 67,000 67,000

The statistical data was provided by the Agency during the Fiscal Year 2011-2012 budget formulation process.

Customers

Families from sectors and communities that are economically, socially, culturally, occupationally, educationally and environmentally disadvantaged


Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 25 23 11 3
Other staff 2 2 2 16
Planning, Budget, Statistics, Auditing, and Finance 7 5 4 0
Maintenance and General Services Staff 2 2 2 1
Families and Community Services Staff 68 64 64 62
Health Services 0 9 9 9
Total, Positions 104 105 92 91

Social Services to the Elderly and Disabled Adults

Program Description

Promote a better quality of life for the elderly and for physically disabled adults by providing continuous holistic community based services to: minimize social problems, prevent deterioration and isolation, and protect individuals against abuse and negligence.


Objective

  • Improve the quality of life of elderly and physically disabled adults by offering them orientation, counseling, referral, protection, day care, shelter and other services.

Statistical Data 2010 2011 2012

 

Adults benefit from counseling 2,500 3,500 3,500
Adults benefit from day care centers 1,100 1,000 1,000
Adults placed in foster homes 3,000 3,000 3,000
Adults with housekeeping services 3,000 2,500 2,500
Adults with protective social services 8,000 3,500 3,500

The statistical data was provided by the Agency during the Fiscal Year 2011-2012 budget formulation process.

Customers

People that are 60 years of age or older and disabled adults (severe physical limitations that are not related to mental health) lacking financial and family resources

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 32 29 15 14
Other staff 11 12 11 10
Food Services Staff 4 4 1 1
Planning, Budget, Statistics, Auditing, and Finance 9 9 3 3
Education and Recreational Services Professionals 3 2 0 0
Maintenance and General Services Staff 44 31 21 17
Families and Community Services Staff 102 118 108 104
Health Services 6 5 5 5
Information Systems 1 0 0 0
Total, Positions 212 210 164 154

Supervision and Regulation of Residential Facilities for Children

Program Description

Offers and oversees services provided to abused minors living in the facilities operated or contracted by the Department and foster homes. Establishes, in coordination with the Licensing Program, the regulations, requirements, rules and control measures needed to adequately operate residential facilities administered by the Department of the Family.

Objective

  • Provide minors (with social problems and developmental deficiencies) who are the victims of abuse; the necessary services, in accordance with the individual permanence plan.

Statistical Data 2010 2011 2012

 

Customers served 7,200 7,200 7,200

The statistical data was provided by the Agency during the Fiscal Year 2011-2012 budget formulation process.

Customers

Homeless minors younger than 21 or that have been removed from their homes and are in the custody of the Department of the Family

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 29 23 14 18
Other staff 58 49 47 43
Food Services Staff 1 0 0 2
Planning, Budget, Statistics, Auditing, and Finance 10 7 2 5
Education and Recreational Services Professionals 1 2 1 1
Maintenance and General Services Staff 43 29 18 22
Families and Community Services Staff 12 5 8 6
Health Services 2 3 3 11
Information Systems 1 1 1 1
Total, Positions 157 119 94 109



FISCAL YEAR 2011-2012 ADOPTED BUDGET

The adopted consolidated budget for Fiscal Year 2011-2012 is $234,902,000. The funding includes: $173,717,000 from the Joint Resolution - General Fund and $61,185,000 in Federal Grants.

Operational Expenses reflect a decrease of $16,299,000 compared to resources assigned in Fiscal year 2010-2011 due to the loss of non-recurring ARRA funds. Resources the Joint Resolution - General Fund will be used to offer protection services to children and young people, family social work and intervention in adoption, abuse, abandonment, domestic violence and other cases. In addition, they will allow the Agency to offer orientation, education and primary prevention services to promote self-sufficiency. The Agency will participate in the initiative, A Man's Promise, to prevent intra-family violence. Some of the funds will be used to provide the housekeeping service for the elderly and disabled adult populations. It is projected that services will be provided for 6,352 participants in foster homes, shelters and therapeutic homes. Additionally, recreation, training and leisure services to the elderly in Multiple Activity Centers for the Elderly (CAMPEAS, acrony in Spanish) will be offered.

Some of the contributing federal programs include: the Senior Community Service Employment Program, Promoting Safe and Stable Families, Temporary Assistance for Needy Families (TANF), Community Service Block Grants, Community-Based Family Resource and Support Grants, Grants to States for Access and Visitation Programs, Chafee Education and Training Vouchers Program, Adoption Incentive Payments, Children's Justice Grants to States, Child Welfare Services, Social Service Block Grants, Child Abuse and Neglect State Grants, Family Violence Prevention and Services Grants for Battered Women's Shelters, Chafee Foster Care Independent Living and Retired and Senior Volunteer Program.

SUMMARY OF AVAILABLE RESOURCES

Consolidated Budget  (thousands $) 2009 2010 2011 2012

 

Program  
Operational Expenses Actual Actual Budget Adopted
9-1-1 Emergency Service / Child Abuse Line 6,163 13,729 4,193 4,182
Integrated services to Communities 30,009 66,328 37,103 31,253
Services to Families with Children 145,468 130,925 141,313 132,517
Social Services to the Elderly and Disabled Adults 49,297 56,341 61,842 58,240
Supervision and Regulation of Residential Facilities for Children 9,065 4,741 6,750 8,710
Subtotal, Operational Expenses 240,002 272,064 251,201 234,902
Total, Program 240,002 272,064 251,201 234,902
 
Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 178,746 103,413 115,890 173,717
Federal Grants 61,256 61,256 64,137 61,185
Local Stabilization Fund 0 70,874 65,248 0
Federal Economic Stimulus - ARRA 0 36,521 5,926 0
Subtotal, Operational Expenses 240,002 272,064 251,201 234,902
Total, Funding Sources 240,002 272,064 251,201 234,902
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 112,504 101,403 100,934 88,571
Rent and Utilities 4,756 1,603 2,612 2,561
Purchased Services 28,451 28,047 4,245 14,933
Donations, Subsidies, and Distributions 82,038 127,632 120,028 110,710
Transportation Expenses 2,179 1,136 1,197 809
Professional Services 3,653 2,107 14,264 5,583
Other Expenses 1,965 1,003 565 294
Non Distributed Allocations 15 2,533 0 5,858
Previous Years Debt Payments 740 3,695 1,534 0
Equipment Purchases 218 136 82 72
Federal Grants Matching Allocation 2,614 2,355 4,680 4,608
Office Supplies and other Materials 832 383 991 850
Advertising and Media Expenses 37 31 69 53
Subtotal, Operational Expenses 240,002 272,064 251,201 234,902
Total, Expense Category 240,002 272,064 251,201 234,902


SUMMARY OF RESOURCES BY PROGRAM

9-1-1 Emergency Service / Child Abuse Line

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 6,163 1,961 1,385 4,182
Local Stabilization Fund 0 11,768 2,808 0
Subtotal, Operational Expenses 6,163 13,729 4,193 4,182
Total, Funding Sources 6,163 13,729 4,193 4,182
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 3,592 12,652 4,120 4,110
Rent and Utilities 40 0 73 72
Purchased Services 866 755 0 0
Transportation Expenses 210 111 0 0
Professional Services 1,288 0 0 0
Other Expenses 42 36 0 0
Previous Years Debt Payments 89 175 0 0
Equipment Purchases 35 0 0 0
Office Supplies and other Materials 1 0 0 0
Subtotal, Operational Expenses 6,163 13,729 4,193 4,182
Total, Expense Category 6,163 13,729 4,193 4,182
 


Services to Families with Children

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Federal Grants 22,131 22,131 21,688 21,592
Joint Resolution - General Fund 123,337 59,232 66,393 110,925
Local Stabilization Fund 0 49,562 53,232 0
Subtotal, Operational Expenses 145,468 130,925 141,313 132,517
Total, Funding Sources 145,468 130,925 141,313 132,517
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 88,668 68,938 75,907 65,090
Rent and Utilities 4,439 1,532 2,539 2,489
Purchased Services 3,324 2,713 2,604 2,547
Donations, Subsidies, and Distributions 42,613 48,353 52,145 49,081
Transportation Expenses 731 928 1,132 751
Professional Services 2,046 1,720 103 3,639
Other Expenses 861 805 471 203
Non Distributed Allocations 0 2,518 0 3,888
Previous Years Debt Payments 303 3,243 1,534 0
Equipment Purchases 70 55 54 51
Federal Grants Matching Allocation 2,325 0 4,306 4,240
Office Supplies and other Materials 82 120 476 496
Advertising and Media Expenses 6 0 42 42
Subtotal, Operational Expenses 145,468 130,925 141,313 132,517
Total, Expense Category 145,468 130,925 141,313 132,517
 

Integrated services to Communities

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Federal Economic Stimulus - ARRA 0 36,280 5,842 0
Federal Grants 27,393 27,393 29,314 29,314
Joint Resolution - General Fund 2,616 493 196 1,939
Local Stabilization Fund 0 2,162 1,751 0
Subtotal, Operational Expenses 30,009 66,328 37,103 31,253
Total, Funding Sources 30,009 66,328 37,103 31,253
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 3,165 3,363 3,019 3,011
Rent and Utilities 65 65 0 0
Purchased Services 63 63 59 59
Donations, Subsidies, and Distributions 26,074 62,304 33,690 27,848
Transportation Expenses 80 45 21 21
Professional Services 255 255 161 161
Other Expenses 127 102 91 91
Equipment Purchases 75 75 21 21
Office Supplies and other Materials 74 25 30 30
Advertising and Media Expenses 31 31 11 11
Subtotal, Operational Expenses 30,009 66,328 37,103 31,253
Total, Expense Category 30,009 66,328 37,103 31,253
 

Social Services to the Elderly and Disabled Adults

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Federal Economic Stimulus - ARRA 0 241 84 0
Federal Grants 10,584 10,584 11,987 9,131
Joint Resolution - General Fund 38,713 40,884 45,106 49,109
Local Stabilization Fund 0 4,632 4,665 0
Subtotal, Operational Expenses 49,297 56,341 61,842 58,240
Total, Funding Sources 49,297 56,341 61,842 58,240
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 11,266 11,914 11,138 9,620
Rent and Utilities 8 6 0 0
Purchased Services 23,864 24,516 1,582 12,327
Donations, Subsidies, and Distributions 13,344 16,975 34,193 33,781
Transportation Expenses 44 52 44 37
Professional Services 15 132 14,000 1,783
Other Expenses 43 32 3 0
Non Distributed Allocations 15 15 0 0
Previous Years Debt Payments 44 100 0 0
Equipment Purchases 38 6 7 0
Federal Grants Matching Allocation 289 2,355 374 368
Office Supplies and other Materials 327 238 485 324
Advertising and Media Expenses 0 0 16 0
Subtotal, Operational Expenses 49,297 56,341 61,842 58,240
Total, Expense Category 49,297 56,341 61,842 58,240
 

Supervision and Regulation of Residential Facilities for Children

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Federal Grants 1,148 1,148 1,148 1,148
Joint Resolution - General Fund 7,917 843 2,810 7,562
Local Stabilization Fund 0 2,750 2,792 0
Subtotal, Operational Expenses 9,065 4,741 6,750 8,710
Total, Funding Sources 9,065 4,741 6,750 8,710
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 5,813 4,536 6,750 6,740
Rent and Utilities 204 0 0 0
Purchased Services 334 0 0 0
Donations, Subsidies, and Distributions 7 0 0 0
Transportation Expenses 1,114 0 0 0
Professional Services 49 0 0 0
Other Expenses 892 28 0 0
Non Distributed Allocations 0 0 0 1,970
Previous Years Debt Payments 304 177 0 0
Office Supplies and other Materials 348 0 0 0
Subtotal, Operational Expenses 9,065 4,741 6,750 8,710
Total, Expense Category 9,065 4,741 6,750 8,710