OFFICE OF THE INSPECTOR GENERAL OF PERMITS.

LEGAL AUTHORITY

Act No. 161 of December 1, 2009, known as the Permit Process of Puerto Rico Reform Law, creates the Office of the Inspector General of Permits.


MISSION

Validate the permit process by guaranteeing the security, integrity and the continuous improvement of all the components of the permit system.


VISION

Inspect and audit final decisions regarding construction projects and land use, as well as train professionals to guarantee that Puerto Rico can rely on a system of permits that inspires a high level of public confidence.

ORGANIZATIONAL STRUCTURE

The following organizational units compose the Office of the Inspector General of Permits (OIGPe):

  • Legal Affairs Division
  • Audit and Compliance
  • Professional Regulation Division
  • Secretariat and Customer Service Division
  • Inspector General's Office
  • Regional Offices


GEOGRAPHIC LOCATION

The Office of the Inspector General of Permits is located on De Diego Avenue, Snchez Vilella Government Center, North Tower, in San Juan. In addition, it has offices in the regions of Aguadilla, Arecibo, Humacao and Ponce.

PROGRAMMATIC STRUCTURE

POSITIONS FILLED

Authorized and Proposed Positions 2009 2010 2011 2012
Sept./08 Sept./09 Sept./10 Feb./11 Proj.

 

Total amount of positions 0 0 0 108 108

Data comes from the Agency's Certified Headcount Reports. Figures for Fiscal Year 2011-2012 were estimated during the budget formulation process.


PROGRAMS

Auditing and Compliance

Program Description

Assures compliance with the dispositions of Act No. 161 of December 1, 2009, Act No. 135 of June 15, 1967 (Certification Law), the Joint Regulation of Permits and Land Use, the applicable Construction Codes, as well as any other law or regulation applicable to construction or land use in Puerto Rico. These actions are implemented through field investigations; interagency operations; issuance of fines and immediate compliance orders; audits of final determinations, permits, certificates, authorizations and processes; audits of cases certified under the Law of Certification; investigation of complaints; and use and construction inspection. Also, takes care of complaints referred by Concerned Government Entities or Autonomous Municipalities with a hierarchy of I to V and assists the Planning Board in overseeing the final determinations, recommendations and any other matters within its inherency, including the administration of the municipalities' faculties of territorial regulation.


Statistical Data 2010 2011 2012

 

Audits 0 14,400 24,700
Complaints 0 875 2,250
Inspections 0 7,500 12,800
Operatives 0 80 234
Summons 0 40 670

The statistical data was provided by the Agency during the Fiscal Year 2011-2012 budget formulation process.

Customers

Citizens in general, the Permits and Management Office, the Planning Board, Professionals and Authorized Inspectors, Concerned Government Entities, Municipalities, among others

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 0 0 0 46
Total, Positions 0 0 0 46


General Management and Administration

Program Description

Direct the activities, administrative, managerial and internal audits, to achieve maximum efficiency and quality of services, innovation in the processes, and development of the standards and postulates that sustain an administrative platform committed to quality and continuous innovation.

Customers

Consist of all the programs and employees that integrate the OIGPe, professionals, citizens in general and the Permits and Management Office, among others.


Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 0 0 0 21
Total, Positions 0 0 0 21


Regulation

Program Description

Qualifies, trains and authorizes the Professionals and Authorized Inspectors, to assure they meet the highest ethical standards and all the education requirements. Defines requirements, qualifies, trains and inspects the Professionals and Authorized Inspectors, as defined in Act No. 161 of December 1, 2009, the Joint Regulation for Permits and Land Use and the Regulation of the Permits Inspector General Office, making sure that these professionals comply with the highest ethical standards so that they fulfill the functions that have been delegated to them by the State. Also, establishes curriculum requirements and general accreditation for the Education Providers, Test Providers and Continuous Education Course Providers.


Customers

Professionals in the areas of Engineering, Architecture, Surveying, Agronomy, Geology and Planning, Educational Institutions, Exam Providers and professional associations, among others

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 0 0 0 5
Total, Positions 0 0 0 5

Customer Service

Program Description

Implements and manages the necessary processes to offer the highest level of satisfaction to clients, through all agency service channels, according to key standards established by management. Manages all the secretarial services of the OIGPe, offers support to the other units in matters related to correspondence, publications, certifications, notifications, summons and judicial filings, among others. Serves as liaison between the Concerned Government Entities, the Municipalities, the Permits Management Office, the Permits and Land Use Review Board, the Court of Justice and the OIGPe.

Customers

Citizens in general, construction and land use professionals, Concerned Government Entities, the Municipalities, the Permits Management Office, the Court of Justice and the Permits and Land Use Review Board, and the Permits and Land Use Review Board among others.

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 0 0 0 36
Total, Positions 0 0 0 36

FISCAL YEAR 2011-2012 ADOPTED BUDGET

The adopted consolidated budget for fiscal year 2011-2012 ascends to $4,594,000. The funds include: $3,926,000 from the Joint Resolution - General Fund and $668,000 from State Special Funds.

Operating Expenses reflect a decrease of $2,240,000 compared to fiscal year 2010-2011 due to the implementation of cost control measures and early retirement incentives.

The funds from the Joint Resolution - General Fund will pay for the operating expenses of the Agency.

State Special Funds are generated through the collection of charges for service rights and permits and other transactions of operational nature. The use of these funds is specified by law for inspecting and auditing compliance of the Management of Permits and Endorsement Office, the Authorized Professionals and Inspectors, to guarantee the compliance with Act No. 161 of December 1, 2009.



SUMMARY OF AVAILABLE RESOURCES

Consolidated Budget  (thousands $) 2009 2010 2011 2012

 

Program  
Operational Expenses Actual Actual Budget Adopted
Auditing and Compliance 0 0 3,343 2,115
Customer Service 0 0 1,128 806
General Management and Administration 0 0 1,950 1,379
Regulation 0 0 413 294
Subtotal, Operational Expenses 0 0 6,834 4,594
Total, Program 0 0 6,834 4,594
 
Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 0 0 1,205 3,926
State Special Funds 0 0 2,648 668
Local Stabilization Fund 0 0 2,981 0
Subtotal, Operational Expenses 0 0 6,834 4,594
Total, Funding Sources 0 0 6,834 4,594
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 0 0 5,248 3,033
Rent and Utilities 0 0 559 320
Purchased Services 0 0 280 167
Transportation Expenses 0 0 130 80
Professional Services 0 0 288 158
Other Expenses 0 0 192 108
Non Distributed Allocations 0 0 0 668
Equipment Purchases 0 0 37 10
Office Supplies and other Materials 0 0 43 25
Advertising and Media Expenses 0 0 57 25
Subtotal, Operational Expenses 0 0 6,834 4,594
Total, Expense Category 0 0 6,834 4,594


SUMMARY OF RESOURCES BY PROGRAM

Auditing and Compliance

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 0 0 535 1,607
Local Stabilization Fund 0 0 1,477 0
State Special Funds 0 0 1,331 508
Subtotal, Operational Expenses 0 0 3,343 2,115
Total, Funding Sources 0 0 3,343 2,115
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 0 0 2,612 1,397
Rent and Utilities 0 0 306 29
Purchased Services 0 0 115 55
Transportation Expenses 0 0 56 29
Professional Services 0 0 98 32
Other Expenses 0 0 94 49
Non Distributed Allocations 0 0 0 508
Equipment Purchases 0 0 20 1
Office Supplies and other Materials 0 0 17 7
Advertising and Media Expenses 0 0 25 8
Subtotal, Operational Expenses 0 0 3,343 2,115
Total, Expense Category 0 0 3,343 2,115
 

General Management and Administration

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 0 0 346 1,319
Local Stabilization Fund 0 0 810 0
State Special Funds 0 0 794 60
Subtotal, Operational Expenses 0 0 1,950 1,379
Total, Funding Sources 0 0 1,950 1,379
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 0 0 1,500 865
Rent and Utilities 0 0 129 239
Purchased Services 0 0 83 56
Transportation Expenses 0 0 38 26
Professional Services 0 0 95 63
Other Expenses 0 0 69 49
Non Distributed Allocations 0 0 0 60
Equipment Purchases 0 0 8 4
Office Supplies and other Materials 0 0 13 9
Advertising and Media Expenses 0 0 15 8
Subtotal, Operational Expenses 0 0 1,950 1,379
Total, Expense Category 0 0 1,950 1,379
 

Regulation

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 0 0 94 281
Local Stabilization Fund 0 0 187 0
State Special Funds 0 0 132 13
Subtotal, Operational Expenses 0 0 413 294
Total, Funding Sources 0 0 413 294
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 0 0 307 208
Rent and Utilities 0 0 38 26
Purchased Services 0 0 17 12
Transportation Expenses 0 0 7 5
Professional Services 0 0 20 14
Other Expenses 0 0 13 9
Non Distributed Allocations 0 0 0 13
Equipment Purchases 0 0 3 2
Office Supplies and other Materials 0 0 3 2
Advertising and Media Expenses 0 0 5 3
Subtotal, Operational Expenses 0 0 413 294
Total, Expense Category 0 0 413 294
 

Customer Service

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 0 0 230 719
Local Stabilization Fund 0 0 507 0
State Special Funds 0 0 391 87
Subtotal, Operational Expenses 0 0 1,128 806
Total, Funding Sources 0 0 1,128 806
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 0 0 829 563
Rent and Utilities 0 0 86 26
Purchased Services 0 0 65 44
Transportation Expenses 0 0 29 20
Professional Services 0 0 75 49
Other Expenses 0 0 16 1
Non Distributed Allocations 0 0 0 87
Equipment Purchases 0 0 6 3
Office Supplies and other Materials 0 0 10 7
Advertising and Media Expenses 0 0 12 6
Subtotal, Operational Expenses 0 0 1,128 806
Total, Expense Category 0 0 1,128 806