HUMAN RESOURCES OFFICE.

LEGAL AUTHORITY

Act No. 184 of August 3, 2004, as amended, known as the Human Resources Administration in the Public Service Law, created the Human Resources Office of the Commonwealth of Puerto Rico (ORHELA, Spanish acronym). Through Executive Order 2000-14 of March 10, 2000, the funds, the powers, the functions and the personnel of the Labor Affairs Office were transferred to the Human Resources Office of the Commonwealth of Puerto Rico.

MISSION

Serves as a regulating unit, overseeing, advising and delivering all that is related to the administration of human resources and labor relations in the public sector. Through training and development maximize the technical and professional competencies of public servants and establish merit as a core value of public service and of the development of human resources.

VISION

Ensure, by evaluating and overseeing transactions, that all personnel transactions of government entities are carried out according to established laws and regulations. Establish a School of Continuing Education that will train and develop human resources to optimize the level of effectiveness and efficiency in government and reduce the processing times when rendering services to citizens. Be recognized for our experience, competitiveness and expertise in the elaboration of classification and compensation plans for the public and the private sector. Become a real alternative for corporations, the private sector and the citizens in general when dealing with services related to conflict mediation. Enable those people who at a certain time have become ineligible to occupy positions as public servants, to overcome, through their own merits, the circumstances that led to their ineligibility.

ORGANIZATIONAL STRUCTURE

The following organizational units compose the Human Resources Office:

  • Center for Conflict Mediation
  • External Audit Division
  • Specialized Services and Technical Advise Division
  • Personnel Development and Training Division
  • Management and Administration Services
  • Advise in Legal and Labor Affairs Office
  • Internal Audit Office
  • Communication and Public Relations Office
  • Eligibility Office
  • Information and Statistics Office
  • Planning, Investigation, Evaluation and Development Office
  • Human Resources Office
  • Director's Office
  • Program to Aid the Employee (PAE)


GEOGRAPHIC LOCATION

The Human Resources Office for the Commonwealth of Puerto Rico is located on No. 6 Vela Street, in the Zequeira Building, Ponce de Len Avenue, in Hato Rey.

PROGRAMMATIC STRUCTURE


POSITIONS FILLED

Authorized and Proposed Positions 2009 2010 2011 2012
Sept./08 Sept./09 Sept./10 Feb./11 Proj.

 

Total amount of positions 148 117 94 85 85

Data comes from the Agency's Certified Headcount Reports. Figures for Fiscal Year 2011-2012 were estimated during the budget formulation process.


PROGRAMS

External Auditing

Program Description

Offers technical and specialized services in the following areas: classifying positions, compensation structures, development and administration of tests. Prepares personnel regulations and performs evaluations of the administration of human resources at agencies, instrumentalities and public corporations of the Executive Branch as well as for municipal governments.



Objectives
  • Ensures that all agencies have the necessary tools to administer their human resources.
  • Identifies municipal needs related to human resources administration, offering technical assistance and advise.

Customers

86 individual administrators, 55 discretionary agencies, the Judicial Branch, the Legislative Branch, and the 78 municipal governments.

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 79 61 46 35
Total, Positions 79 61 46 35



Personnel Development and Training

Program Description

Trains and develops public servants in the following management areas: information technology, human resources administration, technical and specialized areas, total quality, government ethics, collective bargaining, supervision and others. Training extends to municipalities and private enterprise.


Objectives

  • Prepare a curriculum that incorporates modern management techniques.
  • Study, develop and incorporate new techniques and managerial trends.


Customers

Agencies, public corporations, municipalities and private enterprise

Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 14 13 12 9
Total, Positions 14 13 12 9

General Management and Administration

Program Description

Establish an integral plan for the Agency, support operational programs, emit standards and internal and external regulations. Also, administer the Meritorious Service Prize Program.


Objectives

  • Compile reliable information about illegal practices, certifications, negotiation and administration of collective bargaining contracts.
  • Propose legislation to revise the Law of Uniform Compensation.
  • Conduct a study about the effects of the implementation of Act No. 45 of February 25, 1998, on public administration and make it available to agencies and citizens.
  • Administrate the Meritorious Prize Program.
  • Work with the organisms of the Commonwealth of Puerto Rico and make sure they comply with Act No. of April 15, 2001 related to Extended Hours.


Customers

Programs and units of the Agency


Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 7 5 5 8
Total, Positions 7 5 5 8




Specialized Services and Technical Advise

Program Description

Oversee compliance with laws and regulations in the administration and development of human resources at agencies and government organisms, as well as municipal governments; and provide training and recommendations to improve management of human resources.

Objectives

  • Oversee compliance with laws and regulations.
  • Evaluate and oversee human resource transactions.
  • Identify corrective actions for deficiencies and audit findings.


Human Resources

Authorized and Proposed Positions 2009 2010 2011 2012

Managerial,Technical, Administrative, and Office Staff 48 38 31 33
Total, Positions 48 38 31 33



FISCAL YEAR 2011-2012 ADOPTED BUDGET

The consolidated budget for fiscal 2011-2012 is $5,184,000. The funds include $4,496,000 from the Joint Resolution - General Fund, $11,000 from Special Appropriations - General Fund and $677,000 from State Special Funds.

Operating Expenses reflect a decrease of $383,000 compared with the funds from fiscal year 2010-2011. This is due to the implementation of cost control measures.

Special Appropriations include resources for prizes to public employees, Manuel A. Prez.

The State Special Fund is supported by contributions from public corporations, the income from training, and the creation and revision of Classification and Compensation plans. These funds are used to develop public servants, through training and by offering labor advice to public corporations.


SUMMARY OF AVAILABLE RESOURCES

Consolidated Budget  (thousands $) 2009 2010 2011 2012

 

Program  
Operational Expenses Actual Actual Budget Adopted
External Auditing 4,211 3,716 3,274 3,042
General Management and Administration 317 271 218 198
Personnel Development and Training 1,224 982 812 788
Specialized Services and Technical Advise 1,748 1,316 1,252 1,145
Subtotal, Operational Expenses 7,500 6,285 5,556 5,173
 
Subsidies, Incentives and Donations
Personnel Development and Training 22 0 11 11
Subtotal, Subsidies, Incentives and Donations 22 0 11 11
Total, Program 7,522 6,285 5,567 5,184
 
Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 6,665 1,964 1,276 4,496
Other Income 150 0 0 0
State Special Funds 685 982 591 677
Local Stabilization Fund 0 3,339 3,689 0
Subtotal, Operational Expenses 7,500 6,285 5,556 5,173
 
Subsidies, Incentives and Donations  
Special Appropriations - General Fund 0 0 11 11
State Special Funds 22 0 0 0
Subtotal, Subsidies, Incentives and Donations 22 0 11 11
Total, Funding Sources 7,522 6,285 5,567 5,184
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 5,856 4,601 4,055 3,601
Rent and Utilities 238 321 248 244
Purchased Services 890 819 691 817
Donations, Subsidies, and Distributions 1 5 11 15
Transportation Expenses 6 5 15 26
Professional Services 331 350 350 350
Other Expenses 112 109 71 66
Equipment Purchases 20 33 55 10
Office Supplies and other Materials 42 39 56 38
Advertising and Media Expenses 4 3 4 6
Subtotal, Operational Expenses 7,500 6,285 5,556 5,173
 
Subsidies, Incentives and Donations  
Contributions to Non Governmental Entities 22 0 11 11
Subtotal, Subsidies, Incentives and Donations 22 0 11 11
Total, Expense Category 7,522 6,285 5,567 5,184



SUMMARY OF RESOURCES BY PROGRAM

External Auditing

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 4,211 1,484 1,069 2,990
Local Stabilization Fund 0 1,947 2,205 0
State Special Funds 0 285 0 52
Subtotal, Operational Expenses 4,211 3,716 3,274 3,042
Total, Funding Sources 4,211 3,716 3,274 3,042
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 3,232 2,565 2,406 2,136
Rent and Utilities 183 278 236 232
Purchased Services 792 766 630 672
Donations, Subsidies, and Distributions 0 1 0 0
Other Expenses 4 50 2 2
Equipment Purchases 0 27 0 0
Office Supplies and other Materials 0 28 0 0
Advertising and Media Expenses 0 1 0 0
Subtotal, Operational Expenses 4,211 3,716 3,274 3,042
Total, Expense Category 4,211 3,716 3,274 3,042
 

Personnel Development and Training

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 500 87 35 304
Local Stabilization Fund 0 198 308 0
Other Income 150 0 0 0
State Special Funds 574 697 469 484
Subtotal, Operational Expenses 1,224 982 812 788
 
Subsidies, Incentives and Donations  
Special Appropriations - General Fund 0 0 11 11
State Special Funds 22 0 0 0
Subtotal, Subsidies, Incentives and Donations 22 0 11 11
Total, Funding Sources 1,246 982 823 799
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 650 497 343 304
Rent and Utilities 27 31 0 0
Purchased Services 77 35 42 61
Donations, Subsidies, and Distributions 1 4 11 15
Transportation Expenses 6 5 15 20
Professional Services 331 350 350 350
Other Expenses 75 41 0 0
Equipment Purchases 18 6 18 10
Office Supplies and other Materials 36 11 29 22
Advertising and Media Expenses 3 2 4 6
Subtotal, Operational Expenses 1,224 982 812 788
 
Subsidies, Incentives and Donations  
Contributions to Non Governmental Entities 22 0 11 11
Subtotal, Subsidies, Incentives and Donations 22 0 11 11
Total, Expense Category 1,246 982 823 799
 

General Management and Administration

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 317 79 28 195
Local Stabilization Fund 0 192 190 0
State Special Funds 0 0 0 3
Subtotal, Operational Expenses 317 271 218 198
Total, Funding Sources 317 271 218 198
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 306 261 211 188
Rent and Utilities 3 3 3 3
Purchased Services 2 2 2 2
Other Expenses 6 5 2 2
Office Supplies and other Materials 0 0 0 3
Subtotal, Operational Expenses 317 271 218 198
Total, Expense Category 317 271 218 198
 

Specialized Services and Technical Advise

Budget (thousands $) 2009 2010 2011 2012

 

Funding Sources  
Operational Expenses  
Joint Resolution - General Fund 1,637 314 144 1,007
Local Stabilization Fund 0 1,002 986 0
State Special Funds 111 0 122 138
Subtotal, Operational Expenses 1,748 1,316 1,252 1,145
Total, Funding Sources 1,748 1,316 1,252 1,145
 
Expense Category  
Operational Expenses  
Payroll and Related Expenses 1,668 1,278 1,095 973
Rent and Utilities 25 9 9 9
Purchased Services 19 16 17 82
Transportation Expenses 0 0 0 6
Other Expenses 27 13 67 62
Equipment Purchases 2 0 37 0
Office Supplies and other Materials 6 0 27 13
Advertising and Media Expenses 1 0 0 0
Subtotal, Operational Expenses 1,748 1,316 1,252 1,145
Total, Expense Category 1,748 1,316 1,252 1,145